Client
StaySteer · Hostel Management
StaySteer
An India-built platform that automates rent collection, expenses and occupancy for hostel and PG owners. We took complete ownership of its testing, so owners can trust every number and every workflow.
- Functional
- End-to-end
- Regression
- Cross-browser
- Client
- StaySteer
- Hostel & PG management SaaS
- Our role
- Software test engineering
- Full ownership of QA
- Platform
- B2B web application
- Owners, managers and staff
- Market
- India
- Built for Indian hostels
An all-in-one hostel platform, built in India.
StaySteer helps hostel and PG owners collect rent on time, track expenses and see their real profit, with WhatsApp where tenants already are. It is made for Indian monthly cycles, UPI payments and WhatsApp-first communication.
See it at staysteer.comProduct details above come from the client's public website.
Automated rent collection
UPI, Razorpay or cash, with WhatsApp reminders before due dates.
Profit & loss dashboard
Revenue minus expenses, so net profit is clear at a glance.
Room & bed management
Floors, rooms, beds and occupancy, with bulk room generation.
Digital invoices
Branded PDF invoices generated automatically for each payment.
WhatsApp alerts
OTP login, payment receipts and overdue reminders.
Multi-hostel support
Several properties under one account, switched in a tap.
Money, rooms and people: no room for error.
A hostel owner trusts this software with income and occupancy. Quality had to be built in, not discovered after launch.
Numbers that must be exact
Rent, late fees, deposits and expected versus collected revenue drive an owner's income. A small calculation error is a real financial error.
Workflows that must hold together
Setup, rooms, tenants, payments and checkout depend on each other. One broken link can leave data inconsistent downstream.
A tool used every single day
Owners and managers rely on it daily, on different browsers and screens, so rough edges are felt immediately.
Full ownership of the testing lifecycle.
Four complementary kinds of testing, so features, journeys and releases were all covered.
Functional testing
Every feature checked against expected behaviour, including edge cases and invalid input.
End-to-end testing
Real owner journeys, from first sign-up through to tenant checkout, across all modules.
Regression testing
Existing behaviour re-tested after fixes and releases, so improvements never break working flows.
UI & cross-browser
Layouts, forms and tables verified for consistency across browsers and screen sizes.
The workflow we validated, end to end.
From the moment an organisation is created to the moment a tenant checks out, and everything the owner sees in between.
- 01Organisation setup
- 02Floors, rooms & beds
- 03Tenant onboarding
- 04Rent, fees & invoices
- 05Dashboard & analytics
- 06Checkout & room history
Infrastructure & setup
- Organisation registration
- Multi-step onboarding
- Floor and room generation
- Custom room types
- Bed allocation logic
Tenant lifecycle
- Add and edit tenant
- Security deposit handling
- Checkout and room history
- CSV and Excel bulk import
- Duplicate detection
Finance & analytics
- Rent and late fee recording
- Invoice generation
- Dashboard calculations
- Expected vs collected revenue
- Expense breakdown
What the testing touched.
- 1
Dashboard calculations
Expected revenue, collection rate, net profit and unpaid rent were part of our calculation checks.
- 2
Modules across the app
Tenants, rooms, vacancies, complaints, notices, finance, reports and staff, all in one navigation.
- 3
Everyday actions
Add tenant, record payment and send reminders: the actions owners repeat all day.
- 4
Reporting
Revenue against expenses over six months, covered in our expected-vs-collected and expense checks.
A platform owners can rely on.
We validated the complete hostel-management workflow, from organisation setup and room allocation to tenant management, rent collection, finance tracking and reporting, so StaySteer could go to market with confidence in its core flows.
StaySteer is open for early access.
Hostel owners can start free today on the client's website.
Need testing you can trust?
Whether you are about to launch or already live, we will find the problems before your customers do.
StaySteer is a client of Evolvah Technologies. The StaySteer name, logo and product screenshots belong to the client and are shown here as part of this case study.